If you’ve ever collaborated with a team on a project, you may have heard of Microsoft Teams – the powerful and easy-to-use workplace communication hub that allows for content creation, group-file sharing and messaging between business users in the digital workplace.
However, less than 3 years post-launch, many users (IT admins and business users alike) are yet to fully explore its extensive range of features.
The rest of this article aims to address this by exploring the top 10 business benefits of Microsoft teams for both high-level IT users and business users.
1. Seamless integration with 200+ third-party services
By leveraging Azure’s connectors, Microsoft Teams connects to 200+ apps including Microsoft-native apps and third-party services, which simplifies data sourcing and collaboration between IT admin and users from multiple departments.
Teams is designed to integrate easily with a variety of applications including marketing apps, analytics, CRM, project management tools, customer support desks, news & social media apps, developer tools, HR programs, and more.
2. Up-to-date and cost-effective
As far back as 2016, Teams had to be purchased as standalone software, making IT budgeting difficult for organisations. But Teams’ current delivery model helps companies plan their IT expenditure more easily as it usually comes included in a variety of Office packages.
As a bundled feature of Office 365’s monthly subscription package, Microsoft Teams business users can collaborate using Teams without any additional costs. Teams also never gets out-of-date, thanks to regular automatic, regular feature upgrades and security patches.
3. Enterprise-level security
With top-level security features such as multi-factor authentication (MFA), single-sign on (SSO) via Active Directory (AD), secure guest access and automatic encryption of data in transit, etc, Teams is very secure.
Its existence on the same enterprise-grade cloud platform as Office 365 demands compliance with the same level of security standards and advanced compliance levels. Teams’ Audit Log integrates with Office 365 security & compliance Center, allowing users to create alerts and access reports on audit events, as is possible with other Microsoft services.
Additionally, it allows for restrictions on data access based on rules determined by the IT department, under the Conditional Access (CA) feature which can also be used to also control MFA and domain-joined devices as well as vary access levels to services based on IP addresses and user location.
4. Simplified meeting scheduling
As a part of the Microsoft’s ecosystem, Microsoft Teams syncs with Office 365/Outlook calendar, Google Calendar and other third-party schedulers as a result of the flexibility discussed earlier.
Teams allows for meetings hosted within channels, which are open to attendance by members within the said channels without the need for individual invites.
In the Teams ‘Meetings’ tab, all past appointments— including scheduled ones along with details of the agenda are on display. This tab allows for the synced creation of meetings in both Teams and Outlook.
5. Mobile device management with Microsoft Intune
The mobile device management (MDM) features of Microsoft Intune in Office 365 Teams offers IT departments the ability to manage work mobile devices.
With Intune, businesses can:
- Manage data access and distribution by authorised users
- Secure data storage and distribution by mobile work devices
- Facilitate compliance of work devices with security requirements
- Control access to data by employees and mobile devices
Team’s mobile versions are just as accessible and feature-rich. The Microsoft Teams app for major mobile OS including Android and iOS facilitates untethered collaborative work and interactions.
6. Real-time messaging and historic tracking
Teams’ real-time chat and threaded conversations features enhance productivity and collaboration by making it easy to track both private and team discussions in one interface. Team members can @mention other individuals to highlight important messages to their colleagues in one or multiple channels.
7. Native integration with Microsoft Office 365
Accessible from both mobile and desktop devices, Teams allows for seamless, on-the-go collaboration and communication as it integrates with all of Office 365 productivity software applications including: Excel, OneDrive, PowerPoint and Word.
For employees, this integration eases the management of files and messages within the program interface.
8. Workspace customization with third-party apps
Microsoft Teams integration with several third-party applications allows business users to easily import and use familiar applications.
For instance, relevant information can be sent to specific Teams channels from data sources such as news, analytics or weather applications. This flexibility allows for automated, customised key business updates within channels.
9. Helpful Slash command shortcuts
Taking cues from Slack, Microsoft Teams cuts through the time it takes to perform common tasks such as file sharing, using quick, helpful shortcuts or slash commands.
Slash commands are simple codes preceded by the / (slash sign) that allow users perform actions such as add quick notes, or display most recent files quickly by typing in the command box at the top of the Teams interface.
10. Teams lets you make memes
Digital workplace banter is a real part of remote work and to facilitate this, Teams has an in-built meme creator.
The meme picker includes many pop-culture memes to-date (such as Doge or Grumpy Cat) which allows users inject humour into an otherwise serious communication tool.
The benefits speak for themselves…
With this broad range of benefits, it is easy to see that Microsoft Teams is a highly intuitive and valuable tool for creating a productive, and highly connected work environment – especially in the era of remote working.
These are definitely benefits you can’t afford to miss out on, so contact the experts at Linktech Australia to help set you up with Microsoft Teams today.